Slowing Down to Speed Up

What if I told you the key to improving efficiency and productivity was to slow down, not work harder? The accounting services industry is no stranger to intense workloads, tight deadlines and high client expectations.

Accountants, bookkeepers and finance professionals often find themselves racing against time, especially during tax season or end-of-quarter reporting. The pressure to maintain accuracy while managing multiple client accounts can be overwhelming. 

I know slowing down sounds counterintuitive, but the numbers don't lie (and you know how we like numbers). Many professionals pride themselves on their ability to multitask, but research consistently shows that multitasking reduces efficiency and increases errors.

The brain functions optimally when it can focus on one task at a time. When stress and fatigue set in, cognitive performance declines, leading to mistakes, miscalculations, and the need for time-consuming corrections. 

Mindfulness, which is the practice of being present and fully engaged in the moment, has been gaining traction in the workplace for its ability to enhance focus, reduce stress and improve overall performance.

Consider: 

• According to the American Psychological Association, taking short breaks throughout the workday enhances overall performance by boosting concentration, creativity and problem-solving abilities. 

• One study published in the Journal of Occupational Health Psychology found that employees who practiced mindfulness techniques experienced a 20% reduction in stress levels and a 15% improvement in overall job performance. 

By incorporating mindfulness practices—even in small increments—busy professionals can manage stress, sharpen focus and optimize workflow. Even a five-minute pause can reset the mind, prevent burnout, and ultimately help professionals work smarter and more effectively. 

It doesn't take a lot of time, but it does require intention. Below are five simple ways to integrate mindfulness into a busy workday. No app, subscription or technology required (your welcome)! 

1. The five-minute breath reset 

When your brain feels overloaded, pausing for a few moments of focused breathing can be a powerful way to reset. Deep breathing sends signals to your nervous system that it's time to relax, helping you regain clarity and control.

This method is particularly useful when you feel overwhelmed by a growing to-do list or an upcoming deadline. 

Here's how you do it: 

• Find a quiet space where you won’t be disturbed and turn off any distractions.
• Sit comfortably with both feet flat on the floor and close your eyes.
• Take a deep breath in through your nose for four counts, hold it for four counts, and exhale slowly through your mouth for four counts. 
• Repeat this cycle for five minutes, focusing only on your breath and allowing any tension to melt away (or start with two minutes and work up to five minutes).

2. The digital detox break 

Constant screen time can lead to fatigue, mental fog, and eye strain. Taking a short break from screens— even for five minutes—can help refresh your mind and boost productivity when you return to work. This break is especially beneficial after long periods of data entry, number crunching or financial analysis. 

Here's how you do it: 

• Put your computer to sleep and turn notifications off on all your mobile devices.
• Find a spot with natural light or step outside for fresh air.
• Engage in any activity that feels relaxing to you—stretching or a quick yoga flow, simply looking out a window, sipping water mindfully or snuggling up to a cup of tea. 
• Take a few slow breaths to reset before returning to work 

3. Desk-based stretching and movement

Sitting for long hours can cause stiffness, discomfort, and reduced circulation. Incorporating intentional movement throughout your day can help keep energy levels high, improve focus, and prevent repetitive strain injuries common in desk jobs. 

Here's how you do it: 

• Find a space where you can move your arms above and beside you without restriction and your feet won't slide around on the floor. 
• Begin with a few shoulder rolls, gentle neck stretches, and wrist rotations. 
• Take a few steps around your workspace or do a quick forward bend to stretch your back.
• When you sit back down, take a few deep breaths before you jump back in. 
• Consider setting an alarm to remind yourself to stand and move every hour. After even just a minute of stretching, your back and body will thank you.

4. Mindful gratitude moments 

Practicing gratitude can shift your mindset, reducing workplace stress and fostering a positive, productive environment. Reflecting on small wins and meaningful moments throughout the day helps keep motivation high and prevents burnout. 

Here's how you do it: 

• Find a quiet space away from your desk.
• Take a few deep breaths to center yourself and get present in the moment. 
• Name three things you’re grateful for—they can be work-related or personal (and, even better, write them down in a journal or note).
• Take a moment to reflect on why each one matters to you. 
• Consider taking a moment to express gratitude to a colleague or client to strengthen workplace relationships.

5. Single-tasking with intentional focus 

Juggling multiple tasks can reduce efficiency and lead to errors, particularly when handling financial data. Instead, focusing on one task at a time allows for greater accuracy, better time management and reduced stress levels. 

Here's how you do it: 

• Choose one task to work on and set a timer for 20–30 minutes.
• Turn off email and phone notifications to minimize distractions. 
• Engage fully with the task, resisting the urge to check other projects. 
• Once the timer goes off, take a short break before moving on to the next task.

Embedding mindfulness into a high-pressure, high stress or non-stop profession like accounting or bookkeeping does not mean sacrificing productivity. On the contrary, these small yet powerful habits can help enhance efficiency, improve creativity and boost overall well-being. 

So, the next time you feel like you're overwhelmed, losing momentum or the pressure is building, just remember: slowing down is a strategic move, not a setback. Stepping away for just a few mindful moments allows you (your brain) to rest, process information more effectively, and return to your work with renewed focus and energy. 

Now, it’s your turn. Take a deep breath, step away from the screen, and embrace the power of slowing down to speed up.